Procurement Template

Accessibility Monitoring RFP Template

Use this structured request-for-proposal template to evaluate accessibility monitoring partners, reporting depth, and remediation support expectations.

Audience

Procurement, legal, and digital program owners

Focus

Vendor selection for ongoing accessibility monitoring

Format

Template sections with evaluation criteria

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Discuss Monitoring Scope Back to resources

Structured RFP template summary

Scope definition section

List all public websites, subdomains, and authenticated areas that must be monitored.
Define required standards (WCAG 2.2 AA, relevant legal commitments, and reporting cadence).
Specify whether monitoring includes documents, media, and third-party widgets.

Execution and reporting section

Require both automated scans and manual checks with assistive technology workflows.
Request severity scoring, issue aging, and trend dashboards at route and template level.
Require bilingual reporting support where EN/ES parity is part of the delivery requirement.

Remediation support section

Require developer-ready issue documentation with reproducible steps.
Define service-level expectations for critical issue response and verification.
Require governance support for release gates and accessibility statement updates.

Recommended next steps

Review ongoing monitoring service model Compare monitoring with audit and remediation options Request a monitoring planning session